Hotsourced is Hiring Executive Assistant 2026 – Work From Home Job

Hotsourced is hiring an Executive Assistant to support the Managing Director remotely. This comprehensive guide includes Snapshot, company overview, role details, responsibilities, required skills, selection process, salary & benefits, interview prep tips, FAQs, and How to Apply. Use this guide to build a strong application for the Hotsourced Remote Jobs 2026 opening.

Snapshot of Hotsourced Remote Jobs 2026

Company	Hotsourced
Role	Executive Assistant
Job Type	Full-time, Remote
Location	India (Remote)
Working Hours	UK Daytime (2:00 PM – 10:30 PM IST, Monday to Friday)
Eligibility	3+ years as Executive Assistant or similar role; strong organizational and communication skills.

About Hotsourced

Hotsourced is a growing staffing and recruiting agency specializing in hiring top overseas talent quickly and cost-effectively. Trusted by leading entrepreneurs and companies, Hotsourced helps scale teams with reliable, experienced employees. The company emphasizes professionalism, efficiency, and innovation in recruitment processes.

Role Summary

As an Executive Assistant at Hotsourced, you will provide high-level administrative support to the Managing Director in a fully remote environment. Key responsibilities include managing diaries, emails, meetings, client and stakeholder communications, document preparation, and workflow improvements to ensure leadership efficiency.

Key Responsibilities

• Manage the Managing Director’s diary and inbox with priority scheduling.
• Coordinate meetings, prepare agendas, and track action items.
• Draft presentations, reports, and other high-quality documents.
• Act as professional liaison with clients, suppliers, and internal teams.
• Identify and resolve workflow bottlenecks proactively.
• Handle confidential and sensitive information with discretion.
• Use tools like MS Office, Teams, CRM, and automation platforms to enhance productivity.

Required Qualifications

• 3+ years experience as an Executive Assistant or similar role.
• Experience in automating workflows and improving processes.
• Proven ability to work proactively and anticipate leadership needs.
• Excellent written and verbal English communication skills.
• High level of discretion, reliability, and professionalism.

Skills Needed

• Strong organizational and time management abilities.
• Proficiency in MS Office, Microsoft Teams, and CRM tools.
• Experience with automation platforms such as Zapier, Make, or GPT workflows.
• Ability to maintain smooth communication across international teams.
• Proactive problem-solving and process improvement mindset.
• High level of professionalism, discretion, and reliability.

Selection Process

1. Online application & resume screening.
2. Initial HR screening with recruiter.
3. Technical/skills assessment (workflow & tools knowledge).
4. Communication and professionalism evaluation.
5. Final discussion with Managing Director.
6. Offer & onboarding.

Interview Preparation

• Prepare examples of past executive support and diary management experience.
• Familiarize yourself with workflow automation tools.
• Be ready to demonstrate communication and stakeholder management skills.
• Practice professional email and document formatting.
• Highlight experience in remote or distributed teams.
• Show ability to proactively anticipate leadership needs.

Documents Checklist

• Updated resume (PDF).
• Government-issued ID & proof of address.
• Experience letters or references from previous employers.
• Certificates of workflow, project management, or automation skills (if any).
• Portfolio of reports or presentations (optional).

Salary & Benefits

Compensation is competitive based on experience. Employees can expect:

• Annual salary ₹8,00,000 – ₹14,00,000 based on experience.
• Fully remote work environment.
• Professional growth and training opportunities.
• Collaborate with international teams and leadership.

Career Path

Successful Executive Assistants can grow into roles such as Senior Executive Assistant, Office Manager, Project Coordinator, or other leadership support and operations roles within Hotsourced or international client teams.

Sample Interview Q&A

Q1. How do you manage multiple conflicting priorities?
Answer idea: Prioritize tasks based on urgency and impact, communicate proactively with leadership, and delegate or escalate when necessary.

Q2. How do you ensure confidential information remains secure?
Answer idea: Use encrypted communication channels, limit access, follow company policies, and exercise discretion at all times.

Q3. How would you handle scheduling conflicts for the Managing Director?
Answer idea: Evaluate priority meetings, suggest alternative slots, communicate clearly, and keep stakeholders informed.

Q4. What automation tools have you used to improve workflow?
Answer idea: Mention tools like Zapier, Make, or GPT workflows, and provide examples of tasks automated successfully.

Q5. How do you communicate with international teams effectively?
Answer idea: Use clear, concise emails, schedule meetings considering time zones, and maintain professional rapport.

Q6. How do you prepare presentations and reports for senior leadership?
Answer idea: Gather accurate data, organize logically, use clean formatting, and review for errors before submission.

Q7. How do you handle last-minute urgent tasks?
Answer idea: Stay flexible , quickly assess priorities, communicate any changes to leadership, and execute efficiently while maintaining quality.

How to Apply

1. Update your resume highlighting executive assistant experience and remote work capability.
2. Prepare any relevant certificates or portfolios of reports/presentations.
3. Ensure availability during UK daytime hours (2:00 PM – 10:30 PM IST, Monday to Friday).
4. Click the button below and submit your application via the official Hotsourced LinkedIn job posting.

Frequently Asked Questions

Q1. Is this job remote?
A: Yes, it is a fully remote role in India.

Q2. What are the working hours?
A: UK daytime hours: 2:00 PM – 10:30 PM IST, Monday to Friday.

Q3. What is the minimum experience required?
A: At least 3 years of experience as an Executive Assistant or similar role.

Q4. Are certifications mandatory?
A: Not mandatory, but familiarity with workflow automation, CRM, or project management tools is preferred.

Q5. What are the most important skills?
A: Organizational skills, proactive communication, discretion, MS Office proficiency, and remote team collaboration.

Q6. What type of tasks will I handle?
A: Managing the Managing Director’s diary, emails, meetings, document preparation, stakeholder communication, and workflow improvements.

Q7. What is the expected salary?
A: Hotsourced offers a salary range of ₹8,00,000 – ₹14,00,000 per annum depending on experience.

Q8. Are freshers eligible?
A: No, prior experience of at least 3 years as an Executive Assistant is required.

Q9. What tools will I use?
A: MS Office, Teams, CRM platforms, project management tools, and workflow automation tools like Zapier or Make.

Q10. How do I apply?
A: Apply through the official Hotsourced LinkedIn job posting.

Disclaimer

This guide is a structured adaptation of the employer’s published job description. Salary, benefits, and processes may change at the employer’s discretion. Always apply through the official link and verify communications before sharing personal information.

Final Note for Hotsourced Remote Jobs 2026

Apply early and tailor your resume to highlight executive support experience, remote work efficiency, and proactive problem-solving skills. Demonstrating strong communication, professionalism, and the ability to manage leadership priorities will help you stand out in the Hotsourced hiring process.

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